data privacy statement

Privacy statement according to the general data protection regulation (DS-GVO)

1. AN OVERVIEW OF DATA PROTECTION 

General information

The following information will provide you with an easy to navigate overview of what will happen with your personal data when you visit this website. The term “personal data” comprises all data that can be used to personally identify you. For detailed information about the subject matter of data protection, please consult our Data Protection Declaration, which we have included beneath this copy.

Data recording on this website

Who is the responsible party for the recording of data on this website (i.e. the “controller”)?

The data on this website is processed by the operator of the website, whose contact information is available under section “Information Required by Law” on this website.

How do we record your data?

We collect your data as a result of your sharing of your data with us. This may, for instance be information you enter into our contact form.

Other data shall be recorded by our IT systems automatically or after you consent to its recording during

your website visit. This data comprises primarily technical information (e.g. web browser, operating system or time the site was accessed). This information is recorded automatically when you access this website.When the website is used solely to receive information, in other words, you do not register or transfer any other information to us, we collect only the personal data which your browser transfers to our server. If you wish to view our website we collect the following data which are required technically in

order to show our website to you and to guarantee stability and security (the legal basis is Art. 6 paragraph 1 p. 1 lit. f GDPR):

  • IP-Address

  •  date and time of the request

  • time zone difference to Greenwich Mean Time (GMT)

  • content of the request (specific page)

  • access status/HTTP status code

  • respective volume of data transferred

  • website from where the request is made

  • browser

  • operating system and interface

  •  Language and version of the browser software.


    What are the purposes we use your data for?

    A portion of the information is generated to guarantee the error free provision of the website. Other data may be used to analyze your user patterns.

    In the following we inform you about the collection of personal data when you use our website. Personal data are all data personally concerning you, for example, name, address, e-mail addresses or user behavior.

    When you contact us by e-mail or via a contact form, all the data you give us (your e-mail address, and where applicable, name and telephone number) will be saved in order to reply to your queries. The data involved in this context will be deleted when storage is no longer necessary, or processing will be restricted insofar as there is a statutory obligation of retention.

    If we wish to refer to our authorized service providers in respect of individual functions of our offer or to use your data for advertising purposes we shall inform you of this as given below in detail about the respective procedures. We also name the specified criteria for the duration of storage.

    What rights do you have as far as your information is concerned?

    You have the right to receive information about the source, recipients and purposes of your archived personal data at any time without having to pay a fee for such disclosures. You also have the right to demand that your data are rectified or eradicated. If you have consented to data processing, you have the option to revoke this consent at any time, which shall affect all future data processing. Moreover, you have the right to demand that the processing of your data be restricted under certain circumstances. Furthermore, you have the right to log a complaint with the competent supervising agency.

    Please do not hesitate to contact us at any time under the address disclosed in section “Information Required by Law” on this website if you have questions about this or any other data protection related issues.

    Analysis tools and tools provided by third parties

    There is a possibility that your browsing patterns will be statistically analyzed when your visit this website. Such analyses are performed primarily with what we refer to as analysis programs. For detailed information about these analysis programs please consult our Data Protection Declaration below.

    Further funtions and Offers on our Website

    Apart from using our website solely to provide information, we also provide a number of services which you can visit specifically if interested. As a rule this requires that you enter further personal data which we then use in order to provide the respective service for which the above named regulations on data processing are valid.

    In part we also use the services of external service providers for the processing of your data. We have chosen such service providers with the utmost care and have commissioned them according to our instructions and our regular controls.

    Further, we can forward your personal data to a third party  in the case that campaigns, participation in campaigns, raffles, conclusion of contract or similar services are offered by us in cooperation with our business partners. Further information on this is available when you enter your personal details or as described below

    Insofar as our chosen service provider or partner has its registered office in a country outside the European economic area (EEA), you will be informed of this situation in the specification of our offer.

    Processing of data at BMK Portals

    We collect, process and use personal data only to the extent necessary for the establishment, content organization or change of the legal relationship (data inventory). These actions are taken on the basis of Art. 6 Sect. 1 lit. b GDPR, which permits the processing of data for the fulfilment of a contract or pre-contractual actions. We collect, process and use personal data concerning the use of this website (usage data) only to the extent that this is necessary to make it possible for users to utilize the services and to bill for them. The collected customer data shall be eradicated upon completion of the order or the termination of the business relationship. This shall be without prejudice to any statutory retention mandates.

    2. HOSTING AND CONTENT DELIVERY NETWORKS (CDN)

    External Hosting

    This website is hosted by an external service provider (host). Personal data collected on this website are stored on the servers of the host. These may include, but are not limited to, IP addresses, contact requests, metadata and communications, contract information, contact information, names, web page access, and other data generated through a web site.

    The host is used for the purpose of fulfilling the contract with our potential and existing customers (Art. 6 para. 1 lit. b GDPR) and in the interest of secure, fast and efficient provision of our online services by a professional provider (Art. 6 para. 1 lit. f GDPR).

    Our host will only process your data to the extent necessary to fulfil its performance obligations and to follow our instructions with respect to such data.

    Execution of a contract data processing agreement

    In order to guarantee processing in compliance with data protection regulations, we have concluded an order processing contract with our host.

    3. GENERAL INFORMATION AND MANDATORY INFORMATION 

    Data protection

    The operators of this website and its pages take the protection of your personal data very seriously. Hence, we handle your personal data as confidential information and in compliance with the statutory data protection regulations and this Data Protection Declaration.

    Whenever you use this website, a variety of personal information will be collected. Personal data comprises data that can be used to personally identify you. This Data Protection Declaration explains which data we collect as well as the purposes we use this data for. It also explains how, and for which purpose the information is collected.

    We herewith advise you that the transmission of data via the Internet (i.e. through e-mail communications) may be prone to security gaps. It is not possible to completely protect data against third party access.

    Information about the responsible party (referred to as the “controller” in the GDPR)

    The data processing controller on this website is:

    BMK Group GmbH & Co. KG,

    Werner-von-Siemens-Straße 6,86159 Augsburg,

    Telefon: +49 (0)821 – 20788 100,

    Telefax: +49 (0)821 – 20788 – 101,

    E-Mail: info[at]bmk-group.de (See our Imprint/Impressum)

    The controller is the natural person or legal entity that single-handedly or jointly with others makes decisions as to the purposes of and resources for the processing of personal data (e.g. names, e-mail addresses, etc.).

    Designation of a data protection officer as mandated by law

    We have appointed a data protection officer for our company. fly-tech IT GmbH & Co. KG

    Marvin Schmidt Winterbruckenweg 58

    86316 Friedberg

    Telefon: 0821 207111 0

    E-Mail: Datenschutz[at]bmk-group.de

    Information on data transfer to the USA

    Our website uses, in particular, tools from companies based in the USA. When these tools are active, your personal information may be transferred to the US servers of these companies. We must point out that the USA is not a safe third country within the meaning of EU data protection law. US companies are required to release personal data to security authorities without you as the data subject being able to take legal action against this. The possibility cannot therefore be excluded that US authorities (e.g. secret services) may process, evaluate and permanently store your data on US servers for monitoring purposes. We have no influence over these processing activities.

    Revocation of your consent to the processing of data

    A wide range of data processing transactions are possible only subject to your express consent. You can also revoke at any time any consent you have already given us. This shall be without prejudice to the lawfulness of any data collection that occurred prior to your revocation.

    Right to object to the collection of data in special cases; right to object to direct advertising (Art. 21 GDPR)

    IN THE EVENT THAT DATA ARE PROCESSED ON THE BASIS OF ART. 6 SECT. 1 LIT. E OR F GDPR, YOU HAVE THE RIGHT TO AT ANY TIME OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA BASED ON GROUNDS ARISING FROM YOUR UNIQUE SITUATION. THIS ALSO APPLIES TO ANY PROFILING BASED ON THESE PROVISIONS. TO DETERMINE THE LEGAL BASIS, ON WHICH ANY PROCESSING OF DATA IS BASED, PLEASE CONSULT THIS DATA PROTECTION DECLARATION. IF YOU LOG AN OBJECTION, WE WILL NO LONGER PROCESS YOUR AFFECTED PERSONAL DATA, UNLESS WE ARE IN A POSITION TO PRESENT COMPELLING PROTECTION WORTHY GROUNDS FOR THE PROCESSING OF YOUR DATA, THAT OUTWEIGH YOUR INTERESTS, RIGHTS AND FREEDOMS OR IF THE PURPOSE OF THE PROCESSING IS THE CLAIMING, EXERCISING OR DEFENCE OF LEGAL ENTITLEMENTS (OBJECTION PURSUANT TO ART. 21 SECT. 1 GDPR).

    IF YOUR PERSONAL DATA IS BEING PROCESSED IN ORDER TO ENGAGE IN DIRECT ADVERTISING, YOU HAVE THE RIGHT TO AT ANY TIME OBJECT TO THE PROCESSING OF YOUR AFFECTED PERSONAL DATA FOR THE PURPOSES OF SUCH ADVERTISING. THIS ALSO APPLIES TO PROFILING TO THE EXTENT THAT IT IS AFFILIATED WITH SUCH DIRECT ADVERTISING. IF YOU OBJECT, YOUR PERSONAL DATA WILL SUBSEQUENTLY NO LONGER BE USED FOR DIRECT ADVERTISING PURPOSES (OBJECTION PURSUANT TO ART. 21 SECT. 2 GDPR).

    Right to log a complaint with the competent supervisory agency

    In the event of violations of the GDPR, data subjects are entitled to log a complaint with a supervisory agency, in particular in the member state where they usually maintain their domicile, place of work or at the place where the alleged violation occurred. The right to log a complaint is in effect regardless of any other administrative or court proceedings available as legal recourses.

    Right to data portability

    You have the right to demand that we hand over any data we automatically process on the basis of your consent or in order to fulfil a contract be handed over to you or a third party in a commonly used, machine readable format. If you should demand the direct transfer of the data to another controller, this will be done only if it is technically feasible.

    SSL and/or TLS encryption

    For security reasons and to protect the transmission of confidential content, such as purchase orders or inquiries you submit to us as the website operator, this website uses either an SSL or a TLS encryption program. You can recognize an encrypted connection by checking whether the address line of the browser switches from “http://” to “https://” and also by the appearance of the lock icon in the browser line.

    If the SSL or TLS encryption is activated, data you transmit to us cannot be read by third parties.

    Information about, rectification and eradication of data

    Within the scope of the applicable statutory provisions, you have the right to at any time demand information about your archived personal data, their source and recipients as well as the purpose of the processing of your data. You may also have a right to have your data rectified or eradicated. If you have questions about this subject matter or any other questions about personal data, please do not hesitate to contact us at any time at the address provided in section “Information Required by Law.”

    Right to demand processing restrictions

    You have the right to demand the imposition of restrictions as far as the processing of your personal data is concerned. To do so, you may contact us at any time at the address provided in section “Information Required by Law.” The right to demand restriction of processing applies in the following cases:

    In the event that you should dispute the correctness of your data archived by us, we will usually need some time to verify this claim. During the time that this investigation is ongoing, you have the right to demand that we restrict the processing of your personal data.

    If the processing of your personal data was/is conducted in an unlawful manner, you have the option to demand the restriction of the processing of your data in lieu of demanding the eradication of this data.

    If we do not need your personal data any longer and you need it to exercise, defend or claim legal entitlements, you have the right to demand the restriction of the processing of your personal data instead of its eradication.

    If you have raised an objection pursuant to Art. 21 Sect. 1 GDPR, your rights and our rights will have to be weighed against each other. As long as it has not been determined whose interests prevail, you have the right to demand a restriction of the processing of your personal data.

    If you have restricted the processing of your personal data, these data – with the exception of their archiving

    – may be processed only subject to your consent or to claim, exercise or defend legal entitlements or to protect the rights of other natural persons or legal entities or for important public interest reasons cited by the European Union or a member state of the EU.

    Rejection of unsolicited e-mails

    We herewith object to the use of contact information published in conjunction with the mandatory information to be provided in section “Information Required by Law” to send us promotional and information material that we have not expressly requested. The operators of this website and its pages reserve the express right to take legal action in the event of the unsolicited sending of promotional information, for instance via SPAM messages.

    4. RECORDING OF DATA ON THIS WEBSITE 

    Cookies

    Our websites and pages use what the industry refers to as “cookies.” Cookies are small text files that do not cause any damage to your device. They are either stored temporarily for the duration of a session (session cookies) or they are permanently archived on your device (permanent cookies). Session cookies are automatically deleted once you terminate your visit. Permanent cookies remain archived on your device until you actively delete them or they are automatically eradicated by your web browser.

    In some cases it is possible that third party cookies are stored on your device once you enter our site (third party cookies). These cookies enable you or us to take advantage of certain services offered by the third party (e.g. cookies for the processing of payment services).

    Cookies have a variety of functions. Many cookies are technically essential since certain website functions would not work in the absence of the cookies (e.g. the shopping cart function or the display of videos). The purpose of other cookies may be the analysis of user patterns or the display of promotional messages.

    Cookies, which are required for the performance of electronic communication transactions (required cookies) or for the provision of certain functions you want to use (functional cookies, e.g. for the shopping cart function) or those that are necessary for the optimization of the website (e.g. cookies that provide

    measurable insights into the web audience), shall be stored on the basis of Art. 6 Sect. 1 lit. f GDPR, unless a different legal basis is cited. The operator of the website has a legitimate interest in the storage of cookies to ensure the technically error free and optimized provision of the operator’s services. If your consent to the storage of the cookies has been requested, the respective cookies are stored exclusively on the basis of the consent obtained (Art. 6 Sect. 1 lit. a GDPR); this consent may be revoked at any time.

    You have the option to set up your browser in such a manner that you will be notified any time cookies are placed and to permit the acceptance of cookies only in specific cases. You may also exclude the acceptance of cookies in certain cases or in general or activate the delete function for the automatic eradication of cookies when the browser closes. If cookies are deactivated, the functions of this website may be limited.

    In the event that third party cookies are used or if cookies are used for analytical purposes, we will separately notify you in conjunction with this Data Protection Policy and, if applicable, ask for your consent.

    We use a cookie banner to actively agree or reject tracking cookies to be set by third parties (e.g. for Google Analytics). In this way, each user actively decides at the beginning of the website visit whether he or she agrees to the setting of tracking / advertising cookies or rejects it. Tracking / advertising cookies are only set if you have actively consented to this. You can change your decision at any time under privacy settings.

    Contact form

    If you submit inquiries to us via our contact form, the information provided in the contact form as well as any contact information provided therein will be stored by us in order to handle your inquiry and in the event that we have further questions. We will not share this information without your consent.

    The processing of these data is based on Art. 6 para. 1 lit. b GDPR, if your request is related to the execution of a contract or if it is necessary to carry out pre-contractual measures. In all other cases the processing is based on our legitimate interest in the effective processing of the requests addressed to us (Art. 6 Para. 1 lit. f GDPR) or on your agreement (Art. 6 Para. 1 lit. a GDPR) if this has been requested.

    The information you have entered into the contact form shall remain with us until you ask us to eradicate the data, revoke your consent to the archiving of data or if the purpose for which the information is being archived no longer exists (e.g. after we have concluded our response to your inquiry). This shall be without prejudice to any mandatory legal provisions – in particular retention periods.

    Request by e-mail, telephone or fax

    If you contact us by e-mail, telephone or fax, your request, including all resulting personal data (name, request) will be stored and processed by us for the purpose of processing your request. We do not pass these data on without your consent.

    These data are processed on the basis of Art. 6 Sect. 1 lit. b GDPR if your inquiry is related to the fulfillment of a contract or is required for the performance of pre-contractual measures. In all other cases, the data are processed on the basis of our legitimate interest in the effective handling of inquiries submitted to us (Art. 6 Sect. 1 lit. f GDPR) or on the basis of your consent (Art. 6 Sect. 1 lit. a GDPR) if it has been obtained.

    The data sent by you to us via contact requests remain with us until you request us to delete, revoke your consent to the storage or the purpose for the data storage lapses (e.g. after completion of your request). Mandatory statutory provisions - in particular statutory retention periods - remain unaffected.

    Registration on this website

    You have the option to register on this website to be able to use additional website functions. We shall use the data you enter only for the purpose of using the respective offer or service you have registered for. The required information we request at the time of registration must be entered in full. Otherwise we shall reject the registration.

    To notify you of any important changes to the scope of our portfolio or in the event of technical modifications, we shall use the e-mail address provided during the registration process.

    We shall process the data entered during the registration process on the basis of your consent (Art. 6 Sect. 1 lit. a GDPR).

    The data recorded during the registration process shall be stored by us as long as you are registered on this website. Subsequently, such data shall be deleted. This shall be without prejudice to mandatory statutory retention obligations.

    5. ANALYSIS TOOLS AND ADVERTISING 

    Google Analytics

    This website uses functions of the web analysis service Google Analytics. The provider of this service is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

    Google Analytics enables the website operator to analyze the behavior patterns of website visitors. To that end, the website operator receives a variety of user data, such as pages accessed, time spent on the page, the utilized operating system and the user’s origin. Google may consolidate these data in a profile that is allocated to the respective user or the user’s device.

    Google Analytics uses technologies that make the recognition of the user for the purpose of analyzing the user behavior patterns (e.g. cookies or device fingerprinting). The website use information recorded by Google is, as a rule transferred to a Google server in the United States, where it is stored.

    This analysis tool is used on the basis of Art. 6 Sect. 1 lit. f GDPR. The operator of this website has a legitimate interest in the analysis of user patterns to optimize both, the services offered online and the operator’s advertising activities. If a corresponding agreement has been requested (e.g. an agreement to the storage of cookies), the processing takes place exclusively on the basis of Art. 6 para. 1 lit. a GDPR; the agreement can be revoked at any time.

    IP anonymization

    On this website, we have activated the IP anonymization function. As a result, your IP address will be abbreviated by Google within the member states of the European Union or in other states that have ratified the Convention on the European Economic Area prior to its transmission to the United States. The full IP address will be transmitted to one of Google’s servers in the United States and abbreviated there only in exceptional cases. On behalf of the operator of this website, Google shall use this information to analyze your use of this website to generate reports on website activities and to render other services to the operator of this website that are related to the use of the website and the Internet. The IP address transmitted in conjunction with Google Analytics from your browser shall not be merged with other data in Google’s possession.

    Browser plug-in

    You can prevent the recording and processing of your data by Google by downloading and installing the browser plugin available under the following link: https://tools.google.com/dlpage/gaoptout?hl=en.

    For more information about the handling of user data by Google Analytics, please consult Google’s Data Privacy Declaration at: https://support.google.com/analytics/answer/6004245?hl=en.

    Contract data processing

    We have executed a contract data processing agreement with Google and are implementing the stringent provisions of the German data protection agencies to the fullest when using Google Analytics.

    Demographic parameters provided by Google Analytics

    This website uses the “demographic characteristics” function of Google Analytics, to be able to display to the website visitor compatible ads within the Google advertising network. This allows reports to be created that contain information about the age, gender and interests of the website visitors. The sources of this information are interest-related advertising by Google as well as visitor data obtained from third party providers. This data cannot be allocated to a specific individual. You have the option to deactivate this function at any time by making pertinent settings changes for advertising in your Google account or you can generally prohibit the recording of your data by Google Analytics as explained in section “Objection to the recording of data”.

    Archiving period

    Data on the user or incident level stored by Google linked to cookies, user IDs or advertising IDs (e.g. DoubleClick cookies, Android advertising ID) will be anonymized or deleted after 14 month. For details please click the following link: https://support.google.com/analytics/answer/7667196?hl=en

    Google Conversion-Tracking

    This website uses Google Conversion Tracking. The provider of this service is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

    With the assistance of Google Conversion Tracking we are in a position to recognize whether the user has completed certain actions. For instance, we can analyze the how frequently which buttons on our website have been clicked and which products are reviewed or purchased with particular frequency. The purpose of this information is to compile conversion statistics. We learn how many users have clicked on our ads and which actions they have completed. We do not receive any information that would allow us to personally identify the users. Google as such uses cookies or comparable recognition technologies for identification purposes.

    We use Google Conversion Tracking on the basis of Art. 6 Sect. 1 lit. et seq. GDPR. The operator of the website has a legitimate interest in the analysis of the user patterns with the aim of optimizing both, the operator’s web presentation and advertising. If a respective declaration of consent was requested (e.g. concerning the storage of cookies), processing shall occur exclusively on the basis of Art. 6 Sect. 1 lit. a GDPR; the given consent may be revoked at any time.

    For more information about Google Conversion Tracking, please review Google’s data protection policy at: https://policies.google.com/privacy?hl=en

    6. PLUG-INS AND TOOLS

    Microsoft Office 365

    We use Microsoft Office 365 so-called "Microsoft cloud services". The provider is Microsoft Corporation, One Microsoft Way, Redmond, WA 98052-6399 USA; Homepage is: https://microsoft.com/de-de; Data protection declaration: https://privacy.microsoft.com/de-de/privacystatement,

    We use Microsoft Office 365 for our office organization (general administration, calendar function, e-mail communication, tables, presentations and other applications).

    We process the following personal data:

    • Inventory data (e.g. names, addresses),

    • Contact details (e.g. e-mail, telephone numbers),

    • Content data (e.g. text entries, photographs, videos),

    • Usage data (e.g. websites visited, interest in content, access times),

    • Meta / communication data (e.g. device information, IP addresses).

    This data is stored by Microsoft for a specific purpose and deleted when the purpose no longer applies. The legal basis for using Microsoft Office 365 is Art. 6 Para. 1 lit. b GDPR (fulfillment of the contract) and our legitimate interest in a professional handling of our office organization (Art. 6 Para. 1 lit. f GDPR). If a corresponding consent has been requested, processing takes place exclusively on the basis of Art. 6 Para. 1 lit. a GDPR; the consent can be revoked at any time.

    When Microsoft Office 365 is provided, Microsoft can store cookies on users' devices for analysis purposes or for the purpose of settings. Further information is available on the Microsoft website: https://privacy.microsoft.com/de-de/privacystatement

    Conclusion of an order processing contract
    We have signed a contract with Microsoft in which we oblige Microsoft to protect our customers' data and not to pass it on to third parties.

    Adobe Fonts

    In order to ensure the uniform depiction of certain fonts, this website uses fonts called Adobe Fonts provided by Adobe Systems Incorporated, 345 Park Avenue, San Jose, CA 95110-2704, USA (Adobe).

    When you access pages of this website, your browser will automatically load the required fonts directly from the Adobe site to be able to display them correctly on your device. As a result, your browser will establish a connection with Adobe’s servers in the United States. Hence, Adobe learns that your IP address was used to access this website. According to the information provided by Adobe, no cookies will be stored in conjunction with the provision of the fonts.

    Data are stored and analyzed on the basis of Art. 6 Sect. 1 lit. f GDPR. The website operator has a legitimate interest in a uniform presentation of the font on the operator’s website. If a respective declaration of consent has been obtained (e.g. consent to the archiving of cookies), the data will be processed exclusively on the basis of Art. 6 Sect. 1 lit. a DGDPR. Any such consent may be revoked at any time.

    For more information about Adobe Fonts, please read the policies under: https://www.adobe.com/privacy/policies/adobe-fonts.html.

    Adobe’s Data Privacy Declaration may be reviewed under: https://www.adobe.com/privacy/policy.html.

    Google Maps

    Via an API, this website uses the mapping service Google Maps. The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

    To enable the use of the Google Maps features, your IP address must be stored. As a rule, this information is transferred to one of Google’s servers in the United States, where it is archived. The operator of this website has no control over the data transfer.

    We use Google Maps to present our online content in an appealing manner and to make the locations disclosed on our website easy to find. This constitutes a legitimate interest as defined in Art. 6 Sect. 1 lit. f GDPR. If a respective declaration of consent has been obtained, the data shall be processed exclusively on the basis of Art. 6 Sect. 1 lit. a GDPR. This declaration of consent may be revoked at any time.

    For more information on the handling of user data, please review Google’s Data Privacy Declaration under: https://policies.google.com/privacy?hl=en.

    7. ONLINE-BASED AUDIO AND VIDEO CONFERENCES (Conference tools)

    Data processing

    We use online conference tools, among other things, for communication with our customers. The tools we use are listed in detail below. If you communicate with us by video or audio conference using the Internet, your personal data will be collected and processed by the provider of the respective conference tool and by us. The conferencing tools collect all information that you provide/access to use the tools (email address and/or your phone number). Furthermore, the conference tools process the duration of the conference, start and end (time) of participation in the conference, number of participants and other “context information” related to the communication process (metadata).

    Furthermore, the provider of the tool processes all the technical data required for the processing of the online communication. This includes, in particular, IP addresses, MAC addresses, device IDs, device type, operating system type and version, client version, camera type, microphone or loudspeaker and the type of connection.

    Should content be exchanged, uploaded or otherwise made available within the tool, it is also stored on the servers of the tool provider. Such content includes, but is not limited to, cloud recordings, chat/ instant messages, voicemail uploaded photos and videos, files, whiteboards and other information shared while using the service.

    Please note that we do not have complete influence on the data processing procedures of the tools used. Our possibilities are largely determined by the corporate policy of the respective provider. Further information on data processing by the conference tools can be found in the data protection declarations of the tools used, and which we have listed below this text.

    Purpose and legal bases

    The conference tools are used to communicate with prospective or existing contractual partners or to offer certain services to our customers (Art. 6 para. 1 sentence 1 lit. b GDPR). Furthermore, the use of the tools serves to generally simplify and accelerate communication with us or our company (legitimate interest in the meaning of Art. 6 para. 1 lit. f GDPR). Insofar as consent has been requested, the tools in question will be used on the basis of this consent; the consent may be revoked at any time with effect from that date.

    Duration of storage

    Data collected directly by us via the video and conference tools will be deleted from our systems immediately after you request us to delete it, revoke your consent to storage, or the reason for storing the data no longer applies. Stored cookies remain on your end device until you delete them. Mandatory legal retention periods remain unaffected.

    We have no influence on the duration of storage of your data that is stored by the operators of the conference tools for their own purposes. For details, please contact directly the operators of the conference tools.

    Conference tools used

    We employ the following conference tools:

    ClickMeeting

    We use ClickMeeting. The provider is ClickMeeting Spółka z ograniczoną odpowiedzialnością with its registered office at ul. Arkońska 6/A4, 80-387 Gdańsk, Poland, Company No. (KRS): 0000604194, VAT ID No. (NIP): 5842747535. For details on data processing please refer to the ClickMeeting Privacy Policy: https://clickmeeting.com/legal?clang=en.

    Execution of a contract data processing agreement

    We have entered into a contract data processing agreement with the provider of ClickMeeting and implement the strict provisions of the German data protection agencies to the fullest when using ClickMeeting.

    Microsoft Teams

    We use Microsoft Teams. The provider is Microsoft Corporation, One Microsoft Way, Redmond, WA 98052-6399, USA. For details on data processing, please refer to the Microsoft Teams privacy policy: https://privacy.microsoft.com/en-us/privacystatement.

    Execution of a contract data processing agreement

    We have entered into a contract data processing agreement with the provider of Microsoft Teams and implement the strict provisions of the German data protection agencies to the fullest when using Microsoft Teams.

    8. ADDITIONAL NOTICES FORT THE FACEBOOK FANPAGE 

    (1) Joint responsibility for processing

    You are on the Facebook Fanpage of:

    BMK Group GmbH & Co. KG
    Werner-von-Siemens-Strasse 6
    86159 Augsburg
    Germany
    Telephone: +49 (0)821 – 20788 – 100
    Fax: +49 (0)821 – 20788 – 101
    E-Mail: info@bmk-group.de

    For the information service provided here we use the technical platform facebook.com and the services of Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland (hereinafter: “Facebook”).

    As operators of the fan page we are jointly responsible with Facebook for the processing under the terms of the Data Protection Act. The agreement as set forth in Art. 26 subsection 1 GDPR can be found under the following link: https://www.facebook.com/legal/terms/page_controller_addendum

     

    (2) Contact data for data privacy

    The contact data of our data privacy officer can be found under Point 1‚ subsection 2. The data privacy officer of the platform operator can be contacted under the following link: https://www.facebook.com/help/contact/540977946302970

     

    (3) General terms of data processing

    Please note that you use this Facebook page and its functions at your own responsibility. This applies in particular to the use of the interactive functions (e.g. comments, sharing, assessments).

     

    (4) Automatic data processing when visiting our Facebook Fanpage

    When you visit our Facebook site Facebook records your IP-address together with other information available on your PC in the form of Cookies. This information is used to provide us, the operator of the Facebook sites, with statistical information on the utilization of our Facebook page. Further information on this is available from Facebook under the following link: http://de-de.facebook.com/help/pages/insights .
    The data on you collected in this connection are processed by Facebook and if appropriate may be transferred to countries outside the European Union. The information received by Facebook and how this information is used is described in general terms by Facebook in its Data Use Policy. Here you will also find information on contact possibilities for Facebook and on possible settings for advertisements. The data use guidelines are available here under the following link: http://de-de.facebook.com/about/privacy

    The full Facebook Data Use Policy can be found under: https://de-de.facebook.com/full_data_use_policy

    The ways in which Facebook uses the data collected from a visit to Facebook pages for its own purposes, the extent to which activities on the Facebook page can be allocated to individual users, how long Facebook saves these data and whether data from a visit to the Facebook site are transferred to a third party are not conclusively and clearly named by Facebook and are not known to us.

    When accessing a Facebook page the IP-address assigned to your terminal is transmitted to Facebook. According to Facebook, this IP address is anonymized (for “German” IP addresses) and deleted after 90 days. In addition, Facebook saves information about the terminals of its users (e.g. under the framework of the function “Log-in notification”); where applicable, Facebook therefore has the possibility of allocation of IP addresses to individual users.

    When you, the user, are logged in to Facebook there is a Cookie with your Facebook identification on your end device. In this way Facebook is able to trace that you have visited this page and how you used it. This also applies to all other Facebook pages. The Facebook buttons integrated in websites enable Facebook to record your visits to these website pages and to allocate these to your Facebook profile. On the basis of these data, other contents or advertising can be presented to suit you.

    If you wish to avoid this you should log out from Facebook or deactivate the function “stay logged in”, delete the cookies present on your device, end your browser and restart. In this way Facebook information about you through which you can be directly identified. You can therefore use our Facebook page without your Facebook ID being disclosed. If you access interactive functions of the page (“Like”, comment, share, news etc.), a Facebook log-in mask appears. After a possible log-in you are once again recognizable by Facebook as a specific user.

    Information on how you can manage or delete existing information can be found on the following Facebook Support Pages: https://de-de.facebook.com/about/privacy#

    Information about those data processed by the platform operator about registered and non-registered visitors to our Facebook Fanpage, the period for which they are saved, the categories of recipients (including also for disclosure and group-internal data exchange) and the data transfer to third countries can be found on the following link: https://www.facebook.com/privacy/explanation

    Should the persons concerned be traced through the processing of their data via the Facebook Fanpage e.g. through the use of Cookies, the saving of IP-address or other similar techniques, then according to the agreement entered into as set forth in Art. 26 subsection. 1 GDPR, the platform operator is obliged to notify this.

    The platform operator therefore undertakes to provide information on the purposes of the data processing, the legal justification for it and on setting Session-Cookies and three Cookies with lifetimes between four months and two years.

    Further information on this can be found under:
    https://www.facebook.com/privacy/explanation
    https://www.facebook.com/policies/cookies/

     

    (5) Collection, processing and utilization of your person-related data by our company

    On our Facebook-Fanpage you have the possibility to react to our articles, express a comment , create an article yourself on our page or send us a message privately. We will use and process all data stated or disclosed by you in this connection. The purposes of this processing serves exclusively the communication with users based on a justified interest on our part (Art. 6 subsection. 1 lit. f) GDPR).

    1. Categories of affected persons

    Affected persons are visitors to our Facebook Fanpage as registered or non-registered the social network Facebook.

     

    2. Data that we process from registered visitors to our Facebook Fanpage

    • User ID (User name) under which you registered

    • Released profile data (e.g. name, profession, address, contact details, photos, interests and where applicable, also special person-related data such as religious beliefs, health status etc.)

    • Data that occur when sharing content, exchanging news and in communication

    • Data that are required at the request of the registered visitor under the terms for entering into an agreement.

    In addition we process only pseudonymized data such as:
    Statistics and insights into the extent of interaction with our Fanpage, the articles to be found there, pages, videos and other contents (page activities, page call-ups, likes, scope, general demographics, location and interests-related information on age, sex, country, city, language). We ourselves cannot bring together these pseudonymized data with respective person-related data (allocation characteristics such as names). It is therefore not possible for us to identify specific visitors. They remain anonymous to us.

     

    3. Data that we process from non-registered visitors to our Facebook Fanpage

    Pseudonymized data such as statistics and insights into the extent of interaction with our Fanpage, the articles to be found there, pages, videos and other contents (page activities, page call-ups, likes, scope, general demographics, location and interests-related information on age, sex, country, city, language). We ourselves cannot bring together these pseudonymized data with respective person-related data (allocation characteristics such as names). It is therefore not possible for us to identify specific visitors. They remain anonymous to us.

     

    4. Origin of the data

    We collect data directly from the affected person or receive these data from the platform operator.

     

    5. Purposes of data processing

    We process the data primarily for the purposes of public image. Further, we process the data for communication and data exchange and for the organization of events. Lastly, the data can also be processed for contract initiation or conclusion purposes.

     

    6. Duration of saving data

    On the basis of the agreement entered into with the platform operator as set forth in Art. 26 subsection 1 GDPR, the platform operator is under obligation of keeping and deleting data. Further information can be found under the following link: https://www.facebook.com/privacy/explanation

     

    7. Categories of recipients

    Access to the data we process is granted solely to our personnel and service providers. Insofar as the affected persons post their data publicly on our Facebook Fanpage, then these can be seen at any time by other registered or if applicable also by non-registered visitors.

     

    8. Data transfer to third countries

    Should the affected persons post their data publicly on our Facebook Fanpage then these data can be seen worldwide by other registered and non-registered visitors to our Fanpage.
    Moreover, data are transferred by the platform operator under the framework of operating our Facebook Fanpage, also to third countries. This data transfer is secured either by a decision on appropriateness on the part of the EU Commission pursuant to Art. 45 GDPR or by means of suitable guarantees as set forth in Art. 46 GDPR. Further information can be found under the following link: https://www.facebook.com/privacy/explanation

     

    (6) Legal grounds

    1. Data processing by our company:

    Our justified interest (Art. 6 subsection 1 lit. f) GDPR) in the processing of the data outweighs the interests, fundamental rights and freedoms of the affected persons. Our interest in the processing is the making available of a platform with up-to-date information, the improvement of our offers and our web presence, the presentation of our company and effective communication with the users who have queries or other issues. On the other hand we process as few person-related data of the affected persons as possible and make use of the possibility for anonymisation/pseudonymisation, insofar as this is possible in the interests of effective communication.

     

    2. Data processing by the platform operator:

    The legal grounds that form the basis for data processing by the platform operator can be viewed in the following link:
    https://www.facebook.com/about/privacy/legal_bases

    Insofar as the affected persons are traced through the collection of their data, either through the use of Cookies or similar techniques or through the saving of IP-Addresses, the platform operator shall obtain the prior consent of the affected persons.

    In particular, the platform operator undertakes to inform the affected persons as to which purposes and on what legal basis the first call-up of a Fanpage even by non-registered visitors creates entries in the so-called “local storage” and whether also person-related data from non-registered visitors (e.g. IP-address or other data condensed to person-related data) are used for the creation of profiles.

    9. OUR SOCIAL MEDIA APPERANCES 

    Data processing through social networks

    We maintain publicly available profiles in social networks. The individual social networks we use can be found below.

    Social networks such as Facebook, Google+ etc. can generally analyze your user behavior comprehensively if you visit their website or a website with integrated social media content (e.g. like buttons or banner ads).

    When you visit our social media pages, numerous data protection-relevant processing operations are triggered. In detail:

    If you are logged in to your social media account and visit our social media page, the operator of the social media portal can assign this visit to your user account. Under certain circumstances, your personal data may also be recorded if you are not logged in or do not have an account with the respective social media portal. In this case, this data is collected, for example, via cookies stored on your device or by recording your IP address.

    Using the data collected in this way, the operators of the social media portals can create user profiles in which their preferences and interests are stored. This way you can see interest-based advertising inside and outside of your social media presence. If you have an account with the social network, interest-based advertising can be displayed on any device you are logged in to or have logged in to.

    Please also note that we cannot retrace all processing operations on the social media portals. Depending on the provider, additional processing operations may therefore be carried out by the operators of the social media portals. Details can be found in the terms of use and privacy policy of the respective social media portals.

    Legal basis

    Our social media appearances should ensure the widest possible presence on the Internet. This is a legitimate interest within the meaning of Art. 6 (1) lit. f GDPR. The analysis processes initiated by the social networks may be based on divergent legal bases to be specified by the operators of the social networks (e.g. consent within the meaning of Art. 6 (1) (a) GDPR).

    Responsibility and assertion of rights

    If you visit one of our social media sites (e.g., Facebook), we, together with the operator of the social media platform, are responsible for the data processing operations triggered during this visit. You can in principle protect your rights (information, correction, deletion, limitation of processing, data portability and complaint) vis-à-vis us as well as vis-à-vis the operator of the respective social media portal (e.g. Facebook).

    Please note that despite the shared responsibility with the social media portal operators, we do not have full influence on the data processing operations of the social media portals. Our options are determined by the company policy of the respective provider.

    Storage time

    The data collected directly from us via the social media presence will be deleted from our systems as soon as the purpose for their storage lapses, you ask us to delete it, you revoke your consent to the storage or the purpose for the data storage lapses. Stored cookies remain on your device until you delete them. Mandatory statutory provisions - in particular, retention periods - remain unaffected.

    We have no control over the storage duration of your data that are stored by the social network operators for their own purposes. For details, please contact the social network operators directly (e.g. in their privacy policy, see below).

    Individual social networks

    Facebook

    We have a profile on Facebook. The provider of this service is Facebook Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland. According to Facebook’s statement the collected data will also be transferred to the USA and to other third-party countries.

    We have signed an agreement with Facebook on shared responsibility for the processing of data (Controller Addendum). This agreement determines which data processing operations we or Facebook are responsible for when you visit our Facebook Fanpage. This agreement can be viewed at the following link: https://www.facebook.com/legal/terms/page_controller_addendum.

    You can customize your advertising settings independently in your user account. Click on the following link and log in: https://www.facebook.com/settings?tab=ads.

    Details can be found in the Facebook privacy policy: https://www.facebook.com/about/privacy/.

    Twitter

    We use the short message service Twitter. The provider is Twitter Inc., 1355 Market Street, Suite 900, San Francisco, CA 94103, United States.

    You can customize your Twitter privacy settings in your user account. Click on the following link and log in: https://twitter.com/personalization.

    For details, see the Twitter Privacy Policy: https://twitter.com/privacy.

    Instagram

    We have a profile on Instagram. The provider is Instagram Inc., 1601 Willow Road, Menlo Park, CA, 94025, USA. For details on how they handle your personal information, see the Instagram Privacy Policy: https://help.instagram.com/519522125107875.

    XING

    We have a profile on XING. The provider is New Work SE, Dammtorstraße 30, 20354 Hamburg, Germany. Details on their handling of your personal data can be found in the XING Privacy Policy: https://privacy.xing.com/de/datenschutzerklaerung.

    LinkedIn

    We have a LinkedIn profile. The provider is the LinkedIn Ireland Unlimited Company, Wilton Plaza, Wilton Place, Dublin 2, Ireland. LinkedIn uses advertising cookies.

    If you want to disable LinkedIn advertising cookies, please use the following link: https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out.

    For details on how they handle your personal information, please refer to LinkedIn's privacy policy: https://www.linkedin.com/legal/privacy-policy.

    Information pursuant to Art. 13, 14 and 21 GDPR (EU-DS-GVO) for our business partners

     

     

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